Notes For Applicants

As Artist Professional Development Grants are adjudicated by a professional adviser from outside the region, these notes are supplied as guidelines to help you provide a clear and well thought through application. The foundation is keen to support applicants and we are happy to discuss your application with you and offer our advice. We recommend you have a conversation with the director of the foundation, in person or by phone, before applying. To arrange an appointment to discuss your proposal please contact Julien Robson at


Creating your application – what we need to know

Great Meadows Foundation “Artist Professional Development Grants” are awarded on the recommendation of a professional in the field from outside of the region. The recommender takes into account: the quality of the applicant’s work; the proposal’s relevance to the program guidelines; the ambition of the proposed itinerary; specific goals and identified contacts detailed in the proposal; the ability for the travel to benefit the artist’s career; how realistic the budget is.

The application is about you and what you want to do, so write your proposal in the first person. Use the guidelines in Section A below to structure your application.

Once you have completed your proposal ask a friend to look over your material. Having a second eye on your proposal can help make sure that your intentions read clearly.


Preparing your application

Your application consists in four parts. All parts must be submitted electronically through the website. For text documents use Arial font 12 pt.

  1. travel proposal and budget – 2 pages maximum in .pdf form
  2. short cv or resume or biography – one page maximum in .pdf form
  3. ten digital images of your work submitted as jpegs (See also Note at Section C below)
  4. a list of image titles, mediums, and dimensions – one page maximum in .pdf form


Section A

  1. Give a brief outline of your practice. Spend a paragraph of your application giving some background about your artistic concerns and interests.
  2. Give a detailed and clear description of your plan of activities, and include how many days your travel will take. Let us know where you want to go, when you want to go,  what you want to see or do, and who you want to to see or connect with. If you are planning to attend an event let us know what the significance of this event is. For clarity, you may want to include a simple itinerary list.
  3. Give a brief description of why you want to undertake this travel. What is the significance of the travel destination or event for you as an artist. How will you benefit from visiting this destination or event, and meeting individuals you have identified. What will be the impact upon your practice as an artist when you return to Kentucky.
  4. Provide a clear and realistic itemized budget that details travel, lodging and meal costs, and other related expenses. When considering costs for flights and hotels/AirBnB, think about what would be realistic if you were spending your own money and use this as a guide in your request. If you are using funds from other sources as well, let us know as this will help the reviewer understand your request more clearly. The budget is a key aspect of your application because it shows what resources you need and how they will be used. The reviewer will look at your budget to determine if your activities have been well thought out, and if they are realistic. They will also refer to your budget when recommending funding amounts for awarded grants.

For instance, here is an example of what a budget might look like for travel to Chicago to see a particular artist’s exhibition and public talk, visit galleries and museums, and visit the Art Expo:

Round trip airfare Louisville to Chicago 21-25 September (5 days/4 nights)
Public transport. Unlimited CTA pass (includes transport to and from airport)
Lodging for 4 nights at xxxx hotel (21-25 September) @ $120 per night
Meals for 5 days @ $30 per day
Admissions to MCA ($12) and Art Institute ($25)
Admission to Art Expo – 3 day pass

Section B

You should submit one page about yourself in the form of either a resume, or a cv, or a short biography.  This can include your educational training, give a list of exhibitions you have participated in, and awards and residencies you have received. List institutions that have acquired your work, cite references to reviews about your work, and list public collections that have acquired your work. Be selective and include the most important and significant references to give a view of your history as a professional artist and so as not to exceed the one page limit.


Section C

Submit 10 images of your work. Try to concentrate on work you have done recently. Do not waste images showing details of works. For large works or installations, find a way to demonstrate this, for instance by including a person in the shot. Images should be submitted as jpegs and should measure maximum 10 x 8 inches at 300 pixels/inch resolution – each jpeg should not exceed 400KB. Save the folder of images in .zip format before uploading to the Great Meadows Foundation website.

Note: Artists whose practices are time based should contact the director of the foundation at to discuss the submission of work samples.


Section D

Limited to one page, make a list of the 10 images. Number each image and give the title, mediums, and dimensions. If necessary, also give a short description of each image.


2017 and 2018 GRANT DEADLINES

Artist Professional Development Grants will run three overlapping cycles each year. Below are the details of the three cycles in 2017.


Cycle 1. 2018
Grant Cycle January 9 through June 30, 2018
Application deadline: Midnight on Sunday November 19, 2017
Notification date: December 22, 2017

Cycle 2. 2018
Grant Cycle April 29 through October 31, 2018
Application deadline: Midnight on Sunday March 18, 2018
Notification date: April 22, 2018

Cycle 3. 2018
Grant Cycle September 2 through February 28, 2018
Application deadline: Midnight on Sunday July 22, 2018
Notification date: August 24, 2018

Artists who are awarded a grant in any given cycle must skip one cycle before being eligible to apply again, and dependent upon having already submitted the final report for their previous grant.